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WEEKLY WELLNESS OPPORTUNITIES – Relax and unwind with one of our weekly wellness classes on the Event Lawn.
T'ai Chi Chih – Fridays at 11:15AM  .  Meditation – Fridays at 12:30PM  .  Yoga – Sundays at 12:00PM

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Mendocino Coast Botanical Gardens, 47 acres of botanical bliss fronting the Pacific Ocean

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    Rhododendron Show each May

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    Art in the Gardens each August

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    Festival of Lights each November and December

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    Appreciation events recognizing our donors, volunteers, members, and more

MCBG Event Coordinator

Reports to: Director of Communications
Position: Part-time (24 – 29 hours/week); non-exempt; salary range $21 – $25/hr
Hours: Weekdays with a variable schedule surrounding events when evening and weekend work is required
Benefits: Paid time off, sick leave, employee discounts

TO APPLY, please submit a cover letter along with a resume to MCBG Director of Communications, Roxanne Perkins at marketing@gardenbythesea.org or apply through our Indeed job post.

The Mendocino Coast Botanical Gardens (MCBG) is seeking a highly motivated, organized, especially detail-oriented, and adaptable individual to oversee events. MCBG is a 501(c)3 nonprofit organization that operates a nationally recognized public garden known for its beauty, significant plant collections, coastal bluffs, and fabulous events. The Gardens has grown into the leading attraction on the Mendocino Coast through the collaborative effort of our passionate and dedicated staff, volunteers, and board. Our small staff relies heavily on teamwork to ensure that the Gardens, our events, and our programs continue to excite, inspire, and educate the public for years to come. MCBG is an equal opportunity employer and we are committed to creating an inclusive environment for all employees and guests.

The Event Coordinator position is responsible for the success of special events held at the Gardens. To succeed in this role, you should have excellent organizational skills along with the ability to prioritize tasks, problem-solve, and anticipate needs. This position will play a central role in the planning and coordination of our major annual events and provide support for smaller events throughout the year. The Event Coordinator also responds to private event inquiries, books private events, and coordinates with the guests and vendors on behalf of the Gardens. The position has a flexible schedule including weekdays, some weekends, and a handful of evening events.

RESPONSIBILITIES
Special Events

  • Plan, organize, and execute the logistical components of our two major annual events, Art in the Gardens and Festival of Lights
  • Collaborate and communicate with all staff to ensure the success of these events
  • Maintain and develop schedules, logistical plans, and safety plans for all events
  • Track and adhere to event budgets
  • Serve as principal staff person responsible for event sponsor recruitment 
  • Collaborate with administrative staff to fulfill sponsor benefits
  • Maintain successful relationships with local vendors including but not limited to artists, musicians, event rentals providers, caterers, and other event service providers
  • Develop relationships with local wineries and breweries who support our events with in-kind donations
  • Communicate regularly with the Guest Services staff keeping them up to date on event details
  • Assist the Volunteer Coordinator in developing volunteer positions and schedules
  • Work with the Volunteer Coordinator to communicate effectively with volunteers and provide pre-event training when necessary
  • Attend Friends of the Gardens (FOG) meetings on occasion to present volunteer opportunities and provide event details
  • Assist staff in coordinating smaller events throughout the year including but not limited to member and volunteer appreciation

Private Event Coordination

  • Respond to all wedding, elopement, and private event inquiries ensuring requests meet MCBG protocol and fit with our horticultural, maintenance, and event schedules
  • Book private events and obtain all necessary contracts, permits, and insurance from clients/guests
  • Maintain a calendar of booked private events and basic details to communicate regularly with the Administrative Coordinator
  • Process deposits and final payments for wedding/event site bookings
  • Oversee private events day-of or schedule MCBG staff member to serve as the Gardens Representative
  • Coordinate with clients/guests and vendors to ensure set-up, the event, and breakdown follow MCBG protocol and fit with our horticultural, maintenance, and event schedules

General Administrative Responsibilities

  • Answer phones and greet all who enter the admin office and respond to or direct inquiries
  • Provide guests with basic information about bloom times, memberships, workshops, events, and more
  • Cultivate donors in everyday interaction with guests, members, and volunteers
  • Assist guests in purchasing tickets and memberships when necessary
  • Provide administrative support for the office functions and programs as needed

ESSENTIAL QUALIFICATIONS

  • Minimum of 2 years of successful experience coordinating special events
  • Ability to work a flexible schedule including evenings, weekends, and holidays as needed
  • Must be able to lift and maneuver up to 40 pounds
  • Prolonged periods of continuous standing, sitting, or walking along with occasional stooping, bending, reaching, crouching
  • Strong computer skills, specifically MS Office Suite; Google Workspace, and Adobe Acrobat a plus
  • High level of comfort with technology and the ability to learn new programs and software
  • Able to communicate regularly and effectively with supervisor about assignments and progress
  • Able to prioritize, multi-task, communicate effectively, and stay organized during events and in a busy office setting
  • Strong written (copywriting and editing) and verbal communication skills
  • Basic understanding of legal contract language
  • Able to establish positive, collaborative working relationships with a broad array of individuals
  • Proven experience providing excellent customer service
  • Experience working with volunteers is a plus
  • Bilingual in English/Spanish is a plus
  • Must be able to maintain the confidentiality of MCBG information

 

ABOUT THE MENDOCINO COAST BOTANICAL GARDENS
The Mendocino Coast Botanical Gardens (MCBG) is a nonprofit botanical garden with a unique mixture of manicured gardens and wild habitat located along the Pacific Ocean. Our mission is to engage and enrich lives by displaying and conserving plants in harmony with our Northern California coastal ecosystems and to preserve public access to the coast.

Each year, more than 100,000 people experience the wonder of nature in all its seasons at the Mendocino Coast Botanical Gardens. This botanical escape is a place for guests to be inspired and experience the simple joy of a natural setting.